PTH General Meeting Minutes for Oct. 4, 2017
2017-10-04 PTH Minutes_General
Wednesday, October 4, 2017
Board Members in Attendance: Irina Anthony, Sonjia Barker, Heidi Coy, Lynn Imel, Kathryn Johnson, Mary Norton, Heather Paar, Jen Rice, Meagan Slawson
Welcome and Introductions
Principal’s Report – Mrs. Okabayashi (given by Sonjia Barker and Sally Heit)
- Thank you to everyone who came
- Thank you to Meagan and Lynn for their leadership of Fun Run, Sonjia for her overall PTH leadership, and Heather for Chinook Books leadership!
- First month of school has gone smoothly
- Good reviews from the new “Second Step” social and emotional skills curriculum from teachers and students so far.
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- Preventing bullying, conflict resolution skills
- Focus on social media/global citizen? Yes, at Middle School level
- Seattle Lutheran HS is showing the movie “Angst” Thursday night at 6:30 PM, a film about anxiety, it’s causes and effects, and what we can do about it. It’s intended for students age 12 and up and adults – you are welcome to attend.
- Thanks for all the prayers and support for surgery tomorrow – much appreciated! Pray that everything goes smoothly and recovery goes well (it should!)
Treasurer’s Report
- Review Budget for 2017-2018 school year – Kathryn Johnson
- Majority of what is raised goes back to our students. $9500 went back to classes. It also goes toward community events and class parties. Very little is leftover at the end of the year.
- Schoola – made $300 from clothing drive
- Scrip cards – % of gift cards goes back to school
- New coordinator – Sam Lunsford
- Goal is to revamp the Scrip program this year
- Boxtops for Educations – preschool benefits from these
- New coordinator this year
- Benefit Mobile – eScrip app. More info will be in the weekly envelope
- Needs vary year-to-year. PTH and Teachers decide what to prioritize.
- Auction helps fund the PTH budget for 2 years. Other events make up the rest.
- Question about yearbook not in PTH budget. It is offered a class so it is under the school budget this year.
- Question about need based scholarships for families. Not part of the PTH budget, it is part of the school/church budget. Hope has a financial aid program here (third party company) and they make recommendations to the committee.
- Motion for budget approval. Seconded.
- Budget for 2017-2018 approved.
- Majority of what is raised goes back to our students. $9500 went back to classes. It also goes toward community events and class parties. Very little is leftover at the end of the year.
FUNdraising for 2017-2018
- Chinook Book Preliminary Results – Heather Paar
- Chinook Books wrapped up last week. Net profit $3092.50 (plus 152.50 in cash donations).
- 248 books sold, $3100 for school. Made $255 on app sales.
- Sales were better this year compared to last
- 22 books still out ($262.50). If returned, no cost to us.
- May not sell next year. Mrs. Okabayashi will meet with Chinook Book to decide.
- Chinook Books wrapped up last week. Net profit $3092.50 (plus 152.50 in cash donations).
- Fun Run – Meagan Slawson and Lynn Imel
- Currently at 37% of our goal to raise $25,000. School has 57% participation.
- $5000 will go back to PTH and all excess will go toward the new playground ($10,000)
- Send out emails. Ask about matching donations.
- Are reminders going home? Orange slip went home in Tuesday envelope
- Goal is $125 per child to exceed our overall goal
- Trying to maintain a balance between too many reminders and not enough
- Preschool is included in the participation totals. Suggested to reformat that for next year.
- It is difficult because most won’t even participate in the run since they aren’t at school.
- What can be done now to help meet our goal?
- Reply to class emails, encourage support
- Reminders from teachers in their weekly newsletters
- Facebook reminders
- Talk to room parents
- Remind students at lunch and chapel. Encourage a little friendly competition.
- Hopecoming (see below)
- Fall fundraiser thoughts/concerns
- Fun Run, Chinook Books and Auction are pushed so we don’t have to sell “stuff”
- Tough for back-to-back fundraisers right at the beginning of the school year
- Chinook Books are early to get a head start before they appear in stores
- Fun Run is early because of weather concerns and scheduling around other schools
Volunteer Opportunities
This year the focus for events is to build community: within our school, within our community
- SignUpGenius.com – Volunteer Management
- Volunteer opportunities can be found on the school website:
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- PTH sends emails via SignUpGenius asking for volunteers
- Teachers can send out reminders with the links as well
- Parents can also contact PTH via email: pth@hopeseattle.org
- Fun Run – October 16th
- Fall Family Frolic – October 28th Heidi Coy & Irina Anthony
- At Seattle Lutheran HS gym, 4:30-7:30 PM
- Bounce House donated
- Looking for a volume deal on pumpkins
- Other activities: decorate a pumpkin, cake walk, other games/crafts
- Looking for volunteers to help run games and crafts
- Treats for Troops – November 1st-3rd
- Donate excess candy. Last year we donated 220 lbs. of candy to a dentist’s office who then donated $220 to PTH
- Donuts with Dad – November 15th
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- Spring events
- Family movie night (looking for sponsors)
- Middle school dance
- Room Parent suggestion
- Which classrooms have room parents so far??
- Have room parent meetings (monthly, quarterly)
- Co-room parent to share the responsibility
- Work as a subcommittee as PTH
- Work with PTH for class projects and fundraising/community events
- Set expectations, goals and structure
Hopecoming – An 80’s Gala
Andrew Mead and Joe Paar, Co-chair
- Hopecoming is the theme for the “non” auction this year
- Think 80s dance, party, prom, best dance you attended in high school. Good times with friends, food, dancing. “Living Together, Loving Together”
- Yes, goal is to raise money for the school but, more importantly, is to build community; even throughout the planning stages.
- What can our school community offer? Our local community? Sponsor? How can people get involved?
- Goal is to get sponsorships (food, location, etc.) to offset costs and keep our costs to a minimum
- Food trucks
- DJ
- Have a suggested donation for tickets so it is more available to everyone
- Free admission for teachers
- Invite alumni
- Alumni database??
- Contact business owners and feeder-preschools around town.
- There will be fewer items for auction
- Make a list of ideas to send out. Direct Asks.
- Coordinate with room parents for donations and class baskets.
- Principal for a day, unique experiences (dinner at homes, cabins), package interesting ideas
- Sponsor PTH budget line items (classrooms, teacher wish lists, events, etc.)
- Recruiting parents to help with Hopecoming (sign-up sheet passed around)
- Launch event 1 month prior – keep building excitement
- Next planning meeting is Wednesday, October 11 at 6 PM. Bring a friend!
Meeting adjourned. Don’t forget to log your PIP hours!
Next General Meeting is February 7 at 6 PM