Next Meeting: March 26, 2018 @ 6:00 PM – School Classroom
Hopecoming invitations are coming home TODAY (March 13) in yellow envelopes! Turn in your payment and RSVP cards “80’s style” to the school office, or modern-style – online. You can RSVP, enter your donations, sponsor a teacher, sponsor a table for 10, and preview our catalog on our auction website: Hope Lutheran School Hopecoming 2018
Remember to register all of your donations by filling out a procurement form or logging it online. DEADLINE for early-bird RSVP’s and all donations is March 30, 2018. PIP hours are still available for auction help – even if you only have an hour or 2, we can find a job for you! Join us tonight at Hope at 6pm for our planning meeting, or contact Heather Paar (email@example.com) to get involved!
Information is sent home via your yellow envelopes or contact the auction team (firstname.lastname@example.org) Get involved in the final countdown! Remaining planning meetings are at 6pm in the Commons on March 26, April 9, and April 16. Sign up to help via the sign up genius: http://www.signupgenius.com/go/20f0545ada823aafa7-hope
Here are jobs we need help on right away:
There are several items that we need help with right away. So, if you are able to take on one of these tasks, please let Heather Paar. Also, please pass this on to other parents who might be looking for PIP hours.
1) Faces of Hope photo project. Mr. Figgins took photos of all the kids at Hope. Heather will send all the files to Costco for printing. (He missed one preschool class so Heather won’t have all the photos until after next week. Could start now with what Heather has) We need someone to pick up the photos, slip each one into a plastic sleeve, and organize the photos into binders, probably by grade so we can find them easily at the auction. Each photo needs a number assigned for purchase. Heather already have all of the supplies I’m just looking for someone to put it all together. Should take 1-2 hours.
2) Pick up donations – there are still a few gift cards or other donated items that need to be picked up, mostly in West Seattle. Heather has one item on Vashon Island, if anyone is over there let me know… If you are out running errands and can pick up a donation now and again that would be so helpful!
3) Assemble packages for auction display. We have some items that have been donated for the silent auction that need to be assembled into displayable baskets/packages. If you have a good eye for design and a little time to put them together that would be awesome. I think it will be 3-5 baskets total.
4) Log RSVP’s. As RSVP cards get turned in to the school office, I’d love to have one person designated to pick them up (or have them sent home with your student) and log into the auction software. This is an easy job to do from home. Checks need to be sent to the PTH treasurer, Kathryn Johnson.
5) Table assignments. Assign guests to tables based on preferences/requests.
6) Lead Cashier and cashiers – We think we need about 4 more cashiers for the night of the event. We need to have a cashier training evening, I was thinking of April 17 in the evening. If one person could become the expert cashier and take the lead on overseeing this part it will free me up to be everywhere else that night. We also need to figure out what hardware we need (laptops, etc) and inventory the credit card machines, etc. that we have and will need for check out. This is all in the auction closet at Hope.
7) Silent Auction Display and Set Up – Figure out how to display the silent auction items. We have several pieces of art that will need easels to stand on, and each silent auction item on the table will need to be displayed. There are table top easels and plastic display stands at Hope that could be used for this. Also, one of the Hope grandparents who has run auctions for the Food Bank already offered to help day of, so this job is coordinating with her and figuring out what we need ahead of time.
8) Assign auction items to baskets and categories – Help sort donated items into packages and write the descriptions for the auction booklet
9) Advertising – reach out to former auction booklet advertisers and West Seattle businesses to solicit advertisements. We need to have our catalog ready to go by around March 30 so this is an ASAP job.
Each class will be putting together a themed basket to be auctioned off at the event. The basket should have a total value or $300 or more. Contributions to the basket may be donated or purchased. Room parents and/or parent volunteers are encouraged to take the lead for coordinating the filling of the baskets. Complete baskets are due no later than March 2, 2018 to auction committee.
Current Committee Leads:
Thank you 2016 Donors!
(As of April 1, 2016)
|Menchie’s West Seattle|
|Emerald City Trapeze Arts|
|Greenlake Guest House|
|Novelty Hill Januik Winery|
|Sea-Town Real Estate|
|Great Wolf Lodge|
|La Vida Massage|
|Cougar Mountain Zoo|
|The Little Gym|
|Woodhouse Wine Estates|
|Incentives by Design|
|Museum of Flight|