Seventh- and eighth-graders have the option to participate in the East Coast trip every other year. Dates, costs, and a sample itinerary are given to students at the beginning of their sixth or seventh grade year. Detailed information and plans for fundraising to defray some of the expenses are planned in the spring and fall. Sites such as the Washington Monument, the White House, Arlington Cemetery, Mt. Vernon, and the Vietnam Memorial are just a few of the amazing places students experience during their trip.
To learn more about this special trip, please see the FAQs updated June 2019
Trip Information
Trip dates: April 29-May 5, 2023
Basketball To Go Snack Packs Order Form
East Coast Trip Volunteers:
As the school year begins, we will also begin our fundraising efforts for students traveling on the East Coast Trip. Families who work volunteer hours at our fundraising events will earn funds towards their student’s trip! We have events scheduled throughout the school year. Our current list of events include: weekly Pizza Lunch on Fridays, Holiday Wreath Sales (Nov.), Concession Stands (at home volleyball, basketball and track events), Mother’s/Special Loved One’s Day Flowers and Chocolate (May), and a LEST Kick-Off Spaghetti Dinner (Feb.)
To volunteer please visit the SignUp Genius Link: East Coast Trip Volunteer Sign-Up. We have tried to create volunteer opportunities to work with your schedule. Some activities can be done from home (coordinating events, data entry, creating forms and signs), some on evenings and weekends, and some during the lunch hour on Fridays. The list of volunteer needs is long, so please take your time and look through all of it to find items that will work into your schedule. Our first event will begin at the start of school. Can you help fill any of the remaining volunteer spots supporting our Friday Pizza Lunches?
Please keep track of any hours that you work towards fundraising, and submit them to Mrs. Kunkel (the ECT Treasurer). She will track the hours and then provide reimbursement to all families who volunteered at these events (based on the number of hours worked). The more hours you volunteer, the more funds you will earn to reimburse for your child’s trip expenses.
Lastly, we have one more fundraising opportunity available that is currently undecided. Do you have any ideas on a fundraising event? If so, the last sign-up slot on the list is a place for you to put your suggestion. You can also email the fundraising co-chairs, Wendy Stordahl and Cathy Follis with any questions or suggestions!
Thank you so much!
Cathy Follis: dr_catherine@hotmail.com
Wendy Stordahl: wendyhuds@yahoo.com
Tracking Volunteer Hours
To track your volunteer hours, we will be using the website/app CLOCKIFY this year. You will be receiving an invite via email to join our ECT Fundraising Group on Clockify. Please accept that invitation and get familiar with the site. Here are some steps to help you record your hours. Any hours not entered into Clockify will NOT be counted for reimbursement at the end of our fundraising period.
STEPS FOR TRACKING VOLUNTEER HOURS – Using Clockify
1. Accept the invite email sent to your email from Clockify
2. Create a LogIn or Continue with Google
3. Click on Time Tracker on the left side of the screen on Clockify.com
4. Enter What Have You Worked On? and select the Project to choose the project. Then, fill in the Date (the calendar icon) and Times you worked. You can count hours for more than one adult at the same event (but not the children).
5. Click Add
Remember, if you have not recorded your volunteer hours on Clockify, they will not be counted towards reimbursement at the end of our fundraising.
REIMBURSEMENT
To receive reimbursement for supplies needed for a fundraising event, please fill out the this form and a copy of your receipt to the office. I will send a check home with your child (or leave in the office), as soon as I am able. Thank you for your help in making this fundraising effort successful.
Feel free to reach out to me with any treasurer related questions. I will do my best to help you find the answer.
Sara Kunkel
Fundraising Proposal Form
If you have a fundraiser that you feel would be a good fit for the Washington D.C. enrichment program, please fill out this form and submit to the school office. All fundraisers MUST be approved first by the Principal. Please allow at least 30 days for approval.
Fundraising Proposal Template May 2019
Fundraising Guidelines 2021 trip
Proceeds benefit the Hope Lutheran Middle School Washington D.C. enrichment program.
